To ensure a smooth and efficient travel process, please review the following guidelines and procedures for travel and p-card usage:
- If you will be traveling internationally, please notify Janet Cussatt at least a week in advance, to ensure continuous access to p-card usage.
- Gas may only be purchased on p-card for rental vehicles or Wilkes-owned vehicles. If a personal vehicle is used for travel, the traveler should use their personal card for gas and submit a travel reimbursement form (which is a mileage rate, inclusive of gas/wear and tear). Personal vehicles should only be used if the travel is less than 100 miles.
- The university’s preferred vendor for vehicle rentals is Enterprise. Please use this link to make reservations!
- If the round-trip travel time is less than 6 hours, no meals/incidentals will be covered by the university, per the Travel Policy.
- The business purpose in PNC ActivePay should include the who, what, why, where, when of your travel plans! Please review attached PDF for more detailed information.
Please direct questions to pcard@wilkes.edu. Thank you!